Capital A'Fair Food Vendor Application

APPLICATION MUST BE SUBMITTED NO LATER THAN MAY 1, 2026

Vendor Setup Information

Items for Sale * Food items to be sold must be listed below. Jurying of food items will occur if 3 or more vendors are offering the same menu. VENDORS MAY NOT SELL COLD BEVERAGES. BAGA HAS SOLE CONCESSION ON ALL COLD BEVERAGES. NO BEVERAGES MAY BE SOLD OR GIVEN AWAY (POP, TEA, WATER, ICED COFFEE, ETC.)

Booth Selection

Booth space is 10’ deep X 15’ long. Tongue of trailer must be included in measurements. If longer than 15 feet with tongue, you must purchase 2 spaces. No longer than 10 feet deep will be allowed to set up. If your measurement is not accurate you may not fit into the location assign to you. Please measure carefully!

Electrical Needs

ND Facility Management provides electricity for Capital A’Fair. Facility Management can accommodate only 9 vendors requiring 208 volt hook ups and 10-12 vendors requiring 120 volt hook ups. Booths will be assigned on a first-come basis. Applications requesting electricity after slots are filled will go on a waiting list or vendors can bring their own generators. This will not affect vendors who do not require electricity.   Only ONE CORD & ONE HOOKUP per vendor.  Electricity will be shut off at 5:30 P.M. on Sunday evening.

Garbage and Tear Down Deposit ($100)

I agree to mail a refundable clean up deposit check of $100. I understand that my application is not fully finished until my clean up deposit is received. Capital A’Fair organizers do not cash these checks unless clean up rules are not followed after the event. Mail Clean Up Deposit to: Bismarck Art & Galleries Association, 422 East Front Ave., Bismarck ND 58504

Proof of Insurance

All food vendors are required to carry general liability insurance that is in force during the entire event and has limits of liability of at least $250,000 per person and $1,000,000 per occurrence. We are no longer requiring you to send us your insurance or list BAGA as additional insured. However, we require each vendor to carry insurance and sign the waiver that states BAGA will not be held liable for any mishaps.

Insurance Waiver

HEALTH REQUIREMENTS

All food vendors must contact Bismarck Burleigh Public Health—Environmental Division at 701-355-3400 for a city food permit. They are located at 500 East Front Avenue, Bismarck. Food permits are $75.00 for booths and chuck wagons. You can print an application by visiting this website: https://www.bismarcknd.gov/1761/Temporary-Food-License.

Rules & Agreement • I understand I cannot distribute any informational materials, sell or give away any cold beverages or subcontract with commercial vendors.• Bismarck Art & Galleries Association has the sole concession on cold beverage sales. • Bismarck Art & Galleries Association accepts no liability for inclement weather, damaged goods or injuries incurred during Capital A’Fair 2026. • All vendors must obtain insurance coverage, obtain a license or food permit, and comply with city and state health requirements. • One vendor per booth. • No pets allowed in the food booth. • Food must be served during the hours of Capital A’Fair. • Vendors must obtain a food permit and comply with all city/state health regulations. • Vendors using electricity must secure all cords with duct tape. • Any vendors requiring electricity must provide their own cords; the cords must be in good condition and sized for the current (amps) they will be carrying. Minimum cord requirements are 12/3 (20 amps) and cords must be at least 100 feet long. • All vendors are required to carry insurance. • Vendors should be prepared for inclement weather. • Vendors are not permitted to take down their booths prior to 4 pm on Sunday. • Alcoholic beverages are not allowed in a booth to be sold or consumed by working staff. • Refunds will not be given after May 31st. • Smoking is not permitted in any food booth.